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ContactsContacts are the list of people in your address book. Much like an electronic Rolodex, Outlook can keep track of phone numbers, E-Mail addresses, and much more important information. Unlike the Address Books in many E-Mail programs, Outlook stores an incredible amount of data on each Contact.
To view the Contacts,
Adding a ContactTo Add a Contact,
On the General Tab, general information about the contact is stored. Name, Address, Phone Number, E-Mail addresses and other personal and business information is stored here.
The Details Tab contains more personal information about the contact. Here, information about the contact's job, family, even birthday is stored. Also, information for online meetings is contained here.
Note: By clicking and holding down on any a menu of items appears. It is possible to change the categories around, so, for example, if a personal does not have a mobile phone, but does have a pager, the mobile category can be changed to pager.
Customizing the Contacts ViewHaving a list of contacts is worthless without the ability to view the information easily. Outlook allows for the customization of the contacts view, so contact information can be presented in different ways. Outlook comes with several built-in views, as well as allowing for user defined ones.
To Change the Contact View,
Importing and Exporting ContactsOne important feature in Outlook is the ability to import contacts into Outlook from other programs (cc:Mail, Netscape, Eudora, Outlook Express, etc) and export those Contacts so other programs can use them.
To Import Mail and Addresses from Outlook Express,
Using Categories for Distribution ListsCatagories are the way that Outlook creates distribustion list from the Contacts. Contacts can belong to multiple categories, and when E-Mail is sent to a category, all recipiants will see the e-mail addresses that are on the distribution list.
To Create a New Category,
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