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Office 2000 Articles and Tips from Microsoft
Add Clip ArtComments, E-Post-its Deleting and Renaming Files While Opening or Saving Drawing Straight Lines Edit Your Custom Dictionary Format Painter Line Breaks Without Bullets No More Smart Menus Recently Used File List Try the [Shift] Key Toolbars Add Clip Art You can add any picture file (GIF, JPG, others) to the Clip Gallery. The Clip Gallery serves all Office 97 applications. From within an Office 97 application choose Insert, Picture, ClipArt. When the Clip Gallery opens, click Import Clips. In the Add Clip Art To Clip Gallery dialog box, locate your new GIF (or other picture) file and double-click to import it and close the dialog box. The Clip Properties dialog box opens now. Click the category in which you want your new picture to appear, then click OK to close the dialog box and save your selections. Comments, E-Post-its Editing a document by committee? Consider using comments in Word or Excel to insert electronic yellow sticky notes in your document. In a collaborative document, you can place electronic yellow notes by first selecting the Word text or Excel cell you're critiquing. Open the Insert menu's Comment option and type your comment in the window. When you're finished, click Close, and you won't be able to miss the highlighted text.
Deleting and Renaming Files While Opening or Saving Did you know that you can delete and rename files any time you're in the midst of a File | Open or File | Save dialog box? When the open or save dialogs present you with a list of files that you're browsing in the current folder, you can right-click a file and choose Delete or Rename. Alternatively, to delete, you could just click the file once to select it and then tap the Delete key. To rename, you could click the file once to select it, then click the filename to position your cursor for editing the name. Drawing Straight Lines If you use the drawing toolbar to draw lines you may have had the experience of being frustrated by the very precise mouse movements required to draw a straight line. You can draw straight vertical and horizontal lines by holding down [Shift] while you draw the line. The same technique works for lines at a 45-degree angle.
Edit Your Custom Dictionary When you do a spell check in any Microsoft Office application, a misspelled word presents a dialog box with options including Change, Ignore, and Add. If you add the word to your custom dictionary, the same custom dictionary is used in all Office applications. Did you know that you can view and edit the words in your custom dictionary? Instructions below tell how to edit the file from Word or Outlook but in either case you're working with the same file. In Word: Tools | Options | Spelling and Grammar tab Click Dictionaries | then click Edit for the already selected CUSTOM.DIC file In Outlook: Tools | Options | Spelling tab | Click Edit Format Painter The Format Painter in Word and Excel can be very useful. You can use the Format Painter -- that little paintbrush on the Standard toolbar -- to copy formatting from cells, words, or an entire paragraph, and "brush" that formatting on to other cells, words, or paragraphs. This feature is great when you've spent considerable time fiddling with fonts, spacing, sizing, and so on, and now have everything just the way you want it. To copy formatting, follow these steps:
Line Breaks Without Bullets PowerPoint, Word, FrontPage -- In the midst of typing in a bulleted or numbered list, sometimes you want to move to a new line without generating a new bullet or number. Use Shift-Enter and you'll get a new line within the same bullet. No More Smart Menus Want to see all the menu options instead of the Office 2000 menus being "smart" and showing you only the options you've recently used? Make the following change in ANY Office application:
Recently Used File List Ever wish that the recently used file list at the bottom of the File menu would have a little longer memory? You can change this setting, making the change in each Office application, by going to Tools | Options | General tab | and adjusting the Recently Used File List option to the number of files you would like displayed in that application. Try the [Shift] Key Hold down the [Shift] key before clicking on the File menu. Notice that you now get options to Close All and Save All currently open files/windows in the current application (like Word or Excel). Toolbars A shortcut to View | Toolbars is to right-click in a toolbar or menu bar area. |
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