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AutoCorrect Can be Useful Ever grumbled about typing those long scientific names? Word's AutoCorrect feature can be very useful. How does AutoCorrect work? You type one thing -- hte -- and Word automatically corrects it with -- the -- when you hit the space bar. To add your own entries to AutoCorrect:
Backup Copy of Current Document You have the option in Word to create a backup copy (the previously saved version) of the current document each time you save the document. Choose Tools | Options | and click on the Save tab. Now select the Always Create Backup Copy check box and click OK. (Remember, you can find out a bit more information about the options presented in ANY Office dialog box by right-clicking on the option and choosing What's This? You may want to explore some of the other options presented on the Save tab.) To retrieve a backed-up file, choose File | Open. When the dialog box opens, click on the arrow at the right side of the Files Of Type list box to expand the list. Select All Files (*.*) and look for files with your document's name but with a .wbk extension. Load the .wbk file. Blank Lines in a Bulleted/Numbered List Ever want to insert a blank line in the midst of a bulleted or numbered list in Word (without getting a bullet or number)? Just press Shift-Enter to move to the next line without inserting a bullet or number. If you then press Enter bullets or numbering will be resumed as you move to the next line. Centering a Table By default, Word aligns tables with your left margin. For the most part, that looks just fine. But sometimes you want to center your table on the page. Here's how:
Default File Location To specify the default file location, the folder you're taken to by default when you open or save a file --
Default Font for New Documents Want to change the default font for any new documents you create?
Disabling Drag and Drop Text You probably already know that you can move text in Word by selecting it, grabbing and holding it with your mouse, and dragging it to another location. While some folks like this feature, other people only wind up using drag-and-drop text by accident when they're trying to select text. If you find that drag-and-drop text usually just gets in the way, you can disable the feature. Just choose Tools | Options and click the Edit tab. Then, deselect the Drag And Drop Editing option and click OK. Drawing a Table Some Word users wonder why you'd want to use Draw Table rather than just using Insert Table. They point out that it's easier and quicker to insert a table since Word does most of the work for you. They are correct--except when you need rows with different numbers of cells. Let's say you need a table with four cells in the top row and six in the bottom row. You could use Insert Table or Draw Table to create the first draft of hte table. Then choose Table, Draw Table to make edits to the table layout. Use the drawing tool (and perhaps also the eraser tool) to add (and remove) column and row borders in your table. Horizontal lines must connect with existing vertical lines. Vertical lines must connect with existing horizontal lines. Editing Where You Left Off Want to begin editing at the point where you were in the document when you last saved it? One simple way to get to where you left off is to open the document and press Shift-F5. This takes you to where you were when you last saved the document before closing it. Fixing the Date When you insert a date into a Word document (using Insert | Date and Time...| and select a format) by default the date will update to the current date each time you open the document. If you'd like the date to be fixed, always appearing as the date when you first inserted the date in the document, uncheck the Update Automatically checkbox in the Insert | Date and Time... dialog box. Header/Footer Changes Would you like your header/footer to be different on the first page than it is on all the other pages? It's in the File | Page Setup | Layout dialog box that you can specify a "Different First Page." Doing this BEFORE creating your header/footer (View | Header/Footer) will let you specify a first page header/footer and then on the second page specify the header/footer for the rest of the pages. And remember, if you want to change the header/footer in the midst of a document you have to Insert | Break | Continuous Section Break (or Section Break Next Page if you need a page break at the same point). Before creating the new header/footer BE SURE to unclick the Same as Previous setting. It will be indicated in the upper-right corner of the header/footer. The icon in the toolbar is the fourth one to the left of Close. Keyboard Shortcuts For all of the lists, use the online Help with the Search words "keyboard shortcuts"
Pasting Unformatted Text Ever cut-and-paste text from e-mail or the Web into a Word document and wish that it didn't come in with all of its original formatting? You have another option. To paste unformatted text, copy it as you would normally, Ctrl-C; in Word choose Edit, Paste Special; and double-click on Unformatted Text. Rectangular Text Selection Ever want to click and drag to select a rectangular block of text rather than the usual selection of text lines or partial lines? You can do this in Word! Just hold down the [Alt] key while you click and drag. Unfortunately this is a Word feature and not a general Windows feature. But it almost makes it worth pasting other text temporarily into Word just so you can use rectangular text selection, huh?!? Reveal Codes Do you miss Word Perfect's Reveal Codes feature when you're working in Word. Here's the closest you can come in Word:
Switching Between Documents When working in multiple documents do you find it clumsy to go to the Window menu and choose the loaded document you want? You can add a button to your toolbar that will move you to the next document.
Table Width Adjustments Never quite sure what's going to happen when you use the mouse to change the width of something in a Word table? Here's some advice:
Tracking Changes When you find yourself editing a Word document, as sole author or collaborating with others, you should consider using Word's Track Changes editing tool. This is much easier than keeping multiple copies of a document, or relying on Word's Undo key. A quick way to turn on the track changes feature is to double-click the little grayed-out button that says "TRK", on the status bar at the bottom of Word's screen. You could also use click Tools | Track Changes | Highlight Changes, then check the box marked "Track changes while editing". By default, each editor's changes will appear in a different color, but you can change these settings under Tools | Options | Track Changes The default options you'll find are: - Added text is underlined and colored by author. - Deleted text has strikethrough and is colored by author. - Formatting changes are not marked. - Any text lines containing edits are marked with a vertical bar in the left margin. When you get ready to review all the edits, use Tools | Track Changes | Accept or Reject Changes ... to step through the edits (or accept or reject all changes without individual review). To view a series of articles from Woody's Office for Mere Mortals about tracking changes click here Undoing Auto Correct and Auto Format You're typing in Word and something you typed just got AutoCorrected or AutoFormatted. You can undo that last edit with Edit | Undo or Ctrl-Z The edit that turns two dashes (--) into an em dash (the long dash) is a good example to illustrate that both AutoCorrect and AutoFormat can take care of you in ways you might not want. This replacement has to be turned off in both AutoCorrent AND AutoFormat. To turn off this replacement (or others like it):
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