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What is AWFC

The Association of Western Forestry Clubs (AWFC) was conceived by a group of Montana Forestry Club members in the fall of 1937. Its organization was in response to the existing national organization of forestry clubs' perceived lack of benefit to its western members. Because it was organized on a national level, the annual meetings were quite spread out and infrequent.

The first AWFC Conclave was held at the University of Montana in 1939 and was attended by the University of Montana, Colorado State, University of Idaho, U of I (Southern Branch), Washington State and Oregon State. Conclave has continued to be held annually except for an interruption during World War II. The logging sports competitions were first undertaken in 1953 followed by sawmill and logging operation tours in 1957. As we prepare for the 58th annual conclave, the AWFC has 17 full and 6 associate member schools throughout the Western United States.

If your student organization is interested in becoming an AWFC member, the Oregon State Forestry Club wants to help. Any university or college west of the 100th meridian that grants a degree in forestry or a related field is eligible for full membership. Any similar school which does not grant a forestry degree may still join as an associate member and participate in Conclave.



The Association of Western Forestry Clubs Constitution

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ARTICLE I: NAME
ARTICLE II: MEMBERSHIP
ARTICLE III: HOST CLUB AND OFFICERS
ARTICLE IV: ORGANIZATION
ARTICLE V: CONSTITUTION
ARTICLE VI: AMENDMENTS

We, the members of the western forestry clubs, in order to strengthen ties between clubs, to stimulate club activities through inter club fellowship and exchange ideas and to establish and maintain unity of purpose and action among clubs and high standards for professional foresters, do hereby ordain and establish this Constitution for the Association of Western Forestry Clubs.

ARTICLE I: NAME


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The name of this organization shall be the Association of Western Forestry Clubs (AWFC)

ARTICLE II: MEMBERSHIP


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Section One: Regular Members
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Regular members: any forestry club of a university or college west of the 100th meridian which grants a degree in forestry or a related field shall be eligible for a voting membership in the Association upon majority approval of a petition submitted to the voting member clubs, or by application by representatives at the annual Conclave.

  1. Charter Members are:
  2. Clubs admitted to the Association by majority approval of the voting member clubs are:

  3. A club that does not participate in the Annual Conclave within a period of three years will be denoted as non-active. The non-active clubs are:

Section Two: Associate Members

Associate members: any forestry club of a university or college west of the 100th meridian which does not grant a degree in forestry shall be eligible for associate membership upon majority approval of a petition submitted to the voting member club.

  1. Associate Members are:
    • Shoreline Community College
    • S.W. Oregon Comm. College
    • Central Oregon Community College
    • Rogue Community College
    • Kings River Community College
    • Chemeketa Community College

  2. A club that does not actively participate in the annual Conclave within a period of three years will be denoted as non-active. The non-active clubs are:
    • Shoreline Community College
    • S.W. Oregon Community College
    • Central Oregon Community College
    • Rogue Community College
    • Chemeketa Community College
Section Three: Privileges

  1. Voting members (each club) are entitled to one vote and full participation in all Conclave activities.

  2. Associate members are eligible for all rights and privileges.

Section Four: Membership

It shall be the duty of the host school for Conclave to inform all non-members which meet membership requirements of the existence and purpose of the AWFC and to encourage their application to join the Association.

ARTICLE III: HOST CLUB AND OFFICERS


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Section One: Election of the Host Club

  1. The host club shall be elected from the bids submitted by voting member dubs at each annual meeting by a roll-call plurality vote.

  2. In case of a tie, the president shall cast the deciding vote.

  3. Schools intending to bid for the following Conclave must notify the host school before the previous Conclave and submit their bid at the annual constitution meeting for distribution and review. Active schools not at that year's Conclave may request bids for voting privileges.

  4. Votes for the following Conclave are due two weeks from the last day of the previous Conclave for the publication in the final Trail Talks for that Conclave.

Section Two: Officers of the Association

  1. President: Elected from and by the host club.

  2. Vice President: One elected from and by each member club.

  3. Secretary: Elected from and by the host club.

  4. Treasurer: Elected from and by the host club.

  5. Editor: Elected from and by the host club.

Section Three: Election of Officers

  1. The president, secretary, treasurer, and the editor of the Association shall be elected by the host club at its first meeting following Conclave.

  2. Vice presidents of the Association shall be elected by their respective clubs at the first meeting following conclave.

Section Four: Duties of the Officers

  1. The duties of the president shall be:
    1. To preside at all meetings of the Association.
    2. To appoint committees.
    3. To obtain reports from each of these committees and office heads.
    4. To perform other duties necessary.

  2. The duties of the vice president shall be:
    1. To act as a representative of his/her club.
    2. To notify the president of his/her election.
    3. To compile a report of his/her club activities for presentation at the annual meeting of the Association, and to submit materials for the Trail Talks publication.
    4. The host club vice president is to preside in the absence of the Association president.
    5. To submit publications within his/her club to member clubs.

  3. The duties of the secretary shall be:
    1. To keep minutes of all the meetings of the Association and to conduct all correspondence relative to business of the Association.

  4. The duties of the treasurer shall be:
    1. To collect dues from Association members.
    2. To complete budget after Conclave ends.

  5. The duties of the editor shall be:
    1. To gather and edit all material for Trail Talks.
    2. To see that the provision of Article V, Section Three and Bylaws, Section A are fulfilled.
Section Five: Tenure of Officers
  1. Officers are to hold office until the next meeting of the Association or until new officers are elected.

ARTICLE IV: ORGANIZATION


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Section One: Meetings

  1. Meetings shall be held annually in the spring.

  2. The exact time of the meeting is to be decided by the host club preceding Conclave.
Section Two: Dues

  1. The annual dues shall be $100.00 for each club school attending Conclave.

  2. The annual dues shall be $100.00 for each associate club school attending Conclave.

  3. The dues shall be used to pay for correspondence, publication and other Association expenses for the host school.

  4. Any dues and fees will be nonrefundable.

  5. Each school will pay one dues amount ($100.00) and a per person fee. There will be no team fee.
Section Three: Representative

The number of official delegates permitted to participate for each member school shall be the discretion of that school.

Section Four: Pre-registration

  1. Each participating school shall receive registration information no less than four weeks before the registration deadline.

  2. Each school will be assessed a $20.00 late fee for registration forms received after the announced deadline.

  3. Registration fees must accompany the names that are sent to the host school.

ARTICLE V: CONSTITUTION


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Section One:

The Constitution may be amended by approval of two-thirds of the regular member clubs.

Section Two:

The Constitution shall be supplemented with bylaws. They shall be subject to change by a simple majority vote of clubs represented at Condave.

Section Three:

The Constitution shall be published yearly in the spring issue of Trail Talks.

ARTICLE VI: AMENDMENTS


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BYLAWS:

  1. Publication of Trail Talks
    1. Purpose: The purpose of a periodical for western forestry clubs is to serve as a medium for exchange of ideas, the stimulation of interest and enthusiasm and to further the union of purpose and polices of the Association.

    2. The title of the publication shall be Trail Talks

    3. The host club shall publish three consecutive issues of the AWFC Periodical. One of the issues must contain the competition results.

    4. Securing items for publication: a. Articles shall be edited by the member club and submitted to the host club. b. Articles to be printed in the current issue must be received by the publishing editor by the time established by the host club.

    5. Distribution:
      1. Copies of the periodical shall be distributed to each member.
      2. Each school shall receive one copy of the periodical (subject to host club change).
      3. As part of the host club's obligation to try to increase AWFC membership one copy shall be sent to those schools which are not current AWFC members but meet the requirements.

    6. Proceedings of the Conclave:
        Proceedings of each annual Conclave will be published by the host club in the spring Trail Tanks and will include an itemized breakdown of expenditures.

    7. Suggested publications dates are:
      • Trail Talks I by November 1
      • Trail Talks II by December 1
      • Trail Tables III by May 1

  2. Contests
    1. Competitive events will be held at each annual Conclave. All safety practices will be observed by the host school and contestants, as set forth by the host school and published in Trail Talks II.

    2. There will be a minimum of five standard competitive contests at each annual Conclave. Each school will be allowed an unlimited number of teams. Each team will consist of eight people with no more than six men or six women on a team.

      1. The five standard competitive events will be:
          Double bucking (includes Jack & Jill)
          Single bucking
          Power saw
          Horizontal hard hit chopping
          Axe throw

      2. At least two of the following events will also be induded in competition:
          Dendrology
          Traverse course
          Cruiser's course

      3. In addition to the five standard contests established in Artide VI B. Section 2a, there will be a minimum of two additional contests to be decided by the host school. Rules and explanations of these additional events will be sent to each member school at least 30 days before Conclave.

      4. Basic rules and specifications for all known events shall be published in the AWFC LOGGING SPORTS RULE BOOK

    3. Individuals may enter as many events as are offered by the host club. However, teams may not have more than three entries per event, except open events.

    4. An individual who has competed in a professional show and won a monetary prize of $100.00 or more for first through third places may not compete in that event.

    5. The top six places in each event will receive points. Ten points for first place, seven points for second place, five points for third place, three points for fourth place, two points for fifth place, and one point for sixth place.

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LAST UPDATED: September 30, 2004