All foreign travel must be budgeted in the grant to be charged. If not budgeted, contact the agency for permission to re-budget for foreign travel.
Travel fares charged to a federal project must be for LESS than first class air accommodations. Business class travel is permitted.
ALL international travel using federal funds must be by U.S. Flag air carriers if service by such carrier is available. Cost IS NOT a factor in determining availability. The first or last leg of travel from or to the U.S. must be by a U.S. flag carrier in almost al circumstances.
Sub-contracts are often funded with federal money. If so, all federal regulations apply including travel regulations.
An out-of-state Pre-Approval Travel Request Form is required for ALL travel regardless of the funding source. A Foreign Travel Authorization Form is required for ALL foreign travel using grant/contract funds. Both forms should be signed and submitted to Christina Fierro (737-4062) at the Travel desk before making travel arrangements. The Foreign Travel Authorization will need to be signed by the Office of Post-Award Administration, so be sure to account for the extra time needed for this necessary step.
Passport Fees: Only allowed if connected to ship operations.
VISA Fees: May be aid on grant if related to and required by the project.
